Nothing comes for free in this world! There is a tradeoff between what you get and what you give up in order to get that thing. The developments of modern technology serve to ease the lives of people by shifting the balance of this tradeoff in the favor of people using this technology.
The same tradeoffs are applicable in the workplace environment too. In order to light up your office, you need to pay electricity bills; in order to secure your office, you need to pay for installation of CCTV camera and you just name it. Yet, here too, incorporating modern technology will help you pay less and get more.
Online signatures are revolutionary technology that has been helping businesses since years. It is not merely a digital equivalent of your pen-on-paper signatures; rather it is an optimal blend of security and functionality.
The number one dilemma faced in the work environment is keeping track of all the paper records. No office can survive without keeping loads of paper and yet it is a tedious task to manage all of them and track every single piece of paper you require.
Technological innovation has solved this problem by shifting the trend towards paperless organization. Whether you need to authenticate a transaction or sign an agreement, do it all paperless by using online signatures. Management of digital record is easier and simpler.
Another imminent problem solved by this technology solution comes in the form of considerable reduction in fixed cost incurred for stationery. The dilemma is that you do not want to spend on all the papers and pens, yet you cannot survive without them. With a transition towards paperless operations at the workplace, you can save a lot of money that you would have otherwise spent on stationery.
Admit it or not, we all hate the routine correspondence we have to go through. We do not want to send a letter back and forth for routine processes but it is unavoidable for the regular business operations, for instance the correspondence conducted by the accounts department.
With online signatures implement at your office, you can easily cut the courier expense and get the same things done with immense ease. Sending a document to the concerned person after approval is as easy as sending an email with a single additional click.
Perhaps the most important dilemma for every business is sharing of confidential information. You cannot keep all your information with you, and yet when you disclose it to the concerned person, there is always a risk of unauthorized access.
Online signatures provide ultimate security level and any breach in the protection can easily be tracked. A private key is allotted to the person authorizing the signature and a public key can be endowed to anyone who is allowed to decrypt the message containing the signature.
Online signatures cut down the usage of printer, scanner and photocopier all. In office environment, we need to duplicate, print and scan papers because the same set of documents may be required by different departments of the organization.
Using online signatures, the digital copy can easily be duplicated as many times as required. There is no need to scan, print or fax the papers; the digital copy can be shared with anyone you want to give access of the given paper.
All in all, online signatures go a step ahead in solving the workplace dilemmas. There are annoying things that you need to do in work routine – but why not make them simple and fun!
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I am James a technical writer and founder of Techknol.net. I love to read & write about latest technology updates.
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